IT operations
Consumables inventory with reorder alerts
Track stock of consumable items — cables, cartridges, spares — with reorder levels, low-stock alerts, and a full issue/restock movement log.
How is this different from the asset register?
Assets are individually tracked, tagged items with a lifecycle; consumables are counted by quantity against a reorder level. Use consumables for things you stock and hand out in bulk rather than assign and reclaim.
Already live in the product
Running in production today: consumables tracking with stock adjustments and a full transaction history.
Built around real workflows
Highlights below describe capabilities already present in the protected app behind this page.
- Per-item stock with unit and location
- Reorder level and low-stock flags
- Restock, issue and adjust movements
- Stock value and consumption reporting
What teams can do here
- Step 1Add a consumable item
- Step 2Set the reorder level
- Step 3Issue or restock stock
- Step 4Review low-stock and value totals
How it works
- 01
Add each consumable item
Create items — cables, cartridges, spares — with a category, SKU, unit (pieces by default), storage location and unit cost, and set the quantity you hold.
- 02
Set a reorder level
Give each item the threshold at which it counts as low stock; the item is flagged the moment its quantity drops to or below that level.
- 03
Move stock with a logged transaction
Every change is a transaction — restock, issue or adjust — carrying a signed quantity, a reason and who it was issued to, so the running total always has an audit trail behind it.
- 04
Review low stock and value
Use the low-stock flags to see what needs reordering, and unit cost to understand the value tied up in stock.
A worked example
Say a four-branch NBFC keeps its IT store at head office: toner, LAN cables, keyboards, spare SSDs. Toner is given a reorder level of 5. Every handout is an “issue” transaction naming the branch runner who collected it; deliveries land as “restock”. When the count hits 5 the item flags low stock, so the next order goes out before a branch printer sits idle. At quarter-end, unit costs against remaining quantities show what the shelf is worth, and the transaction log answers exactly where 60 cartridges went — branch by branch, name by name.
Frequently asked questions
See also: Guide: tools for tracking IT inventory · Guide: the asset lifecycle explained · Asset management · Gate pass tracking · Pricing
Never find the cable box empty again
Reorder levels, low-stock flags and per-transaction issue logs turn the IT store cupboard into stock you can actually audit.