IT asset lifecycle
IT asset management from request to retirement
Manage assigned assets, requests, transfers, maintenance, alerts, and asset analytics without spreadsheets.
Backed by app modules
- Workflow
- What teams can do here
- Step 1
- Register assets
- Step 2
- Assign assets to users
- Step 3
- Handle requests and transfers
- Step 4
- Export asset reports
Built around real workflows
Highlights below describe capabilities already present in the protected app behind this page.
Hardware and software inventory
Employee asset assignment
Requests, transfers, and maintenance
Warranty, lifecycle, and alert workflows
How it works
- 01
Register the asset once
Create an asset with its type, manufacturer, model, serial number, purchase date and price. If you leave the tag blank the system auto-generates one (e.g. ORG-DEL-LAP-0001) and mints a QR code you can print and stick on the device.
- 02
Assign it and capture acknowledgment
Assign the asset to an employee with a purpose and location. The IT declaration form records their details and a digital signature, and generates a handover PDF for your records.
- 03
Track lifecycle events
Log maintenance (preventive, corrective, repair, upgrade, inspection) with cost and downtime, move devices with the transfer workflow, and check items in and out — every event stays on the asset history.
- 04
Let alerts chase the deadlines
A daily task scans warranty end dates and raises alerts at 30, 14 and 7 days before expiry, plus maintenance-due alerts, so nothing lapses silently. Automation rules can also open a ticket or email a recipient list.
- 05
Retire and report
Record disposal method, reason and value at end of life, and export the full register to CSV or XLSX for audits and finance.
A worked example
Say a 180-employee media agency refreshes 40 laptops in a quarter. Each is registered on arrival — tags like ORG-LEN-LAP-0007 and QR labels generated automatically, warranty end auto-calculated from purchase date plus warranty years, depreciation stored at the default 20% a year. Editors sign the on-screen IT declaration and a handover PDF is filed against each asset. Eleven months on, the first batch hits its 30-day warranty alert, so IT extends cover on the machines worth keeping and records disposal — method, reason and residual value — for two damaged units, all on the register finance exports to XLSX at year-end.
Already live in the product
- Backed by app modules
- Running in production today: asset registers, employee assignments, requests, transfers, maintenance, alerts, and asset reports.
- Protected app route:
- /it-assets
Frequently asked questions
See also: Guide: IT asset management tools · Guide: the IT asset lifecycle · IT inventory & procurement · Software license management · Masters (locations & departments)
Every device accounted for, from unboxing to disposal
Auto-generated tags, signed handover PDFs, warranty alerts at 30, 14 and 7 days, and a register that exports clean to CSV or XLSX for finance.