License operations
Software license tracking for renewals and compliance
Track software seats, keys, renewals, and license ownership alongside assets and vendors.
How does a licence know it is about to expire?
Every time a licence is saved, the system reads its expiry date and sets the status to expired, expiring soon (within the reminder window) or active automatically, so the list always reflects reality.
Already live in the product
Running in production today: software license management with seats, renewals, and ownership records.
Built around real workflows
Highlights below describe capabilities already present in the protected app behind this page.
- License inventory
- Renewal and expiry visibility
- Seat and owner tracking
- Compliance-friendly records
What teams can do here
- Step 1Add software licenses
- Step 2Track renewals
- Step 3Review ownership
- Step 4Use reports for budget planning
How it works
- 01
Record each licence
Capture the software name, vendor, licence key, type (subscription, perpetual or trial), purchase and expiry dates, cost, and the seats you own versus seats used.
- 02
Tie licences to hardware
Link a licence to the asset it is installed on, so you can see software and the machine it runs on together, and note who it is assigned to.
- 03
Let status track itself
On save, a licence is classified active, expiring soon or expired based on the days remaining to its expiry date — no manual re-tagging.
- 04
Get reminded before renewal
A scheduled task emails renewal reminders at 30, 15 and 7 days before expiry, and a weekly summary of expiring and expired licences goes out per organisation using that tenant’s own mail settings.
A worked example
A typical 90-seat architecture studio runs 15 CAD seats at roughly ₹1.2 lakh a year, plus office suites and a render-farm licence. Each is recorded with vendor, key, cost, expiry and seats owned versus used — the CAD pool shows 15 owned, 11 in use, so the next renewal drops four seats. As the render licence approaches expiry its status flips to “expiring soon” automatically, reminder emails go out at 30, 15 and 7 days through the studio’s own mail settings, and the weekly summary lists it alongside everything else lapsing that quarter — a renewal calendar that maintains itself.
Frequently asked questions
See also: Guide: IT asset management software compared · Guide: stages of the IT asset lifecycle · Vendor management · RMM & endpoint management · Pricing
Book demoStop paying for seats nobody uses
Seats owned versus used, self-updating expiry status and 30/15/7-day reminders from your own mail settings keep every renewal a decision, not a surprise.